{"id":89461,"date":"2016-09-01T16:40:07","date_gmt":"2016-09-01T14:40:07","guid":{"rendered":"https:\/\/kizeoformscom.kinsta.cloud\/excel-list-format\/"},"modified":"2021-01-28T14:08:26","modified_gmt":"2021-01-28T13:08:26","slug":"excel-list-format","status":"publish","type":"post","link":"https:\/\/kizeoformscom.kinsta.cloud\/en-us\/excel-list-format\/","title":{"rendered":"Export your data: the Excel list format"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The <\/span><strong>Excel list<\/strong><span style=\"font-weight: 400;\">\u00a0is an Excel file where you can find all of your data for a given period.\u00a0<\/span><\/p>\n<p>You can create only one <strong>Excel list<\/strong> per form. You can export a standard list or a custom list.<\/p>\n<p>It is different from the custom-made Excel document.<\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">For example, in order to facilitate the sorting of your data, you would like to be able to extract one or more data fields from the same Excel file. This is possible with the <\/span><strong>Excel list<\/strong>.<\/p>\n<h2>Retrieve your data in an\u00a0Excel List<\/h2>\n<div class=\"su-spoiler su-spoiler-style-default su-spoiler-icon-plus su-spoiler-closed\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Export your data from the \u2018Export\u2019 tab<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n<p><b><i>Note<\/i><\/b>: Only preferred if you have a large quantity of data to export.<\/p>\n<ul>\n<li>In the menu under\u00a0<strong>Data<\/strong>, click on the\u00a0<strong>Export<\/strong>\u00a0tab.<\/li>\n<li>Set the\u00a0<strong>period<\/strong>\u00a0for which you would like to retrieve the data by filling in the start and end dates.<\/li>\n<li>Check the \u201c<strong>Include pending transfers<\/strong>\u201d box if you want to include pre-filled forms sent to users through\u00a0<a href=\"\/\/kizeoformscom.kinsta.cloud\/en\/the-push-send-pre-filled-forms-to-your-field-workers\/\" target=\"_blank\" rel=\"noopener noreferrer\">Push<\/a>, which are not yet completed and saved.<\/li>\n<li>Click on <strong>Excel list<\/strong>\u00a0to retrieve your data.<\/li>\n<\/ul>\n<p><a href=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/exports-page-excel-list.png\"><img fetchpriority=\"high\" decoding=\"async\" class=\"tuto-image-border aligncenter wp-image-105691 size-full\" title=\"export excel list\" src=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/exports-page-excel-list.png\" alt=\"export excel list\" width=\"1200\" height=\"769\" srcset=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/exports-page-excel-list.png 1200w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/exports-page-excel-list-300x192.png 300w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/exports-page-excel-list-1024x656.png 1024w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/exports-page-excel-list-768x492.png 768w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<\/div><\/div>\n<div class=\"su-spoiler su-spoiler-style-default su-spoiler-icon-plus su-spoiler-closed\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Export your data from the \u2018History\u2019 tab<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n<ul>\n<li>In the menu, go to\u00a0<strong>Data<\/strong>, and under the\u00a0<strong>History<\/strong>\u00a0tab.<\/li>\n<li>Select the form of your choice under\u00a0<strong>Select a Form<\/strong>. You will find all of the forms collected in the field by the several\u00a0users of your account list.<\/li>\n<li>Simply select the data, and then, in the top right corner, click on\u00a0<strong>the Selection button<\/strong>\u00a0and\u00a0<strong>Excel list<\/strong>.<\/li>\n<\/ul>\n<p><a href=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/history-excel-list.png\"><img decoding=\"async\" class=\"tuto-image-border aligncenter wp-image-104087 size-full\" title=\"excel list from history\" src=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/history-excel-list.png\" alt=\"excel list from history\" width=\"1200\" height=\"399\" srcset=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/history-excel-list.png 1200w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/history-excel-list-300x100.png 300w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/history-excel-list-1024x340.png 1024w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/history-excel-list-768x255.png 768w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/a><br \/>\n<a class=\"kizeo-anchor\" name=\"custom-made-excel-list\"><\/a><br \/>\n<\/div><\/div>\n<h2>Custom-made Excel list.<\/h2>\n<ul>\n<li>Click on the <a href=\"\/\/kizeoformscom.kinsta.cloud\/en\/exports-tab\/\" target=\"_blank\" rel=\"noopener noreferrer\">Exports<\/a>\u00a0button on the top right of your form, then on <strong>List<\/strong> and finally on <strong>Add a new export<\/strong>.<\/li>\n<li>A window will open.<\/li>\n<\/ul>\n<div class=\"su-spoiler su-spoiler-style-default su-spoiler-icon-plus su-spoiler-closed\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Field settings<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n<p>This tab allows you to name your export template, the export files and also to organize the fields present in your Excel list.<\/p>\n<p>In order to configure your <strong>custom-made Excel list<\/strong>, simply <strong>drag and drop<\/strong> the desired fields from left to right.<\/p>\n<p>You can also display <strong>the column headers<\/strong> by checking the dedicated box. You will then obtain a personalised Excel list.<\/p>\n<p><a href=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/create-custom-made-excel-list.png\"><img decoding=\"async\" class=\"tuto-image-border aligncenter wp-image-104096 size-full\" title=\"create your own custom-made excel lists excel list\" src=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/create-custom-made-excel-list.png\" alt=\"create your own custom-made excel lists excel list\" width=\"1200\" height=\"770\" srcset=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/create-custom-made-excel-list.png 1200w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/create-custom-made-excel-list-300x193.png 300w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/create-custom-made-excel-list-1024x657.png 1024w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/create-custom-made-excel-list-768x493.png 768w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/a><\/p>\n<\/div><\/div>\n<div class=\"su-spoiler su-spoiler-style-default su-spoiler-icon-plus su-spoiler-closed\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Options<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n<p><a href=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/option-excel-list.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-104103\" src=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/option-excel-list.png\" alt=\"Excel list options\" width=\"800\" height=\"629\" srcset=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/option-excel-list.png 800w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/option-excel-list-300x236.png 300w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2021\/01\/option-excel-list-768x604.png 768w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/a><\/p>\n<ul>\n<li>Check the box <strong>Export Excel list by default<\/strong> if you want this custom excel list to be the one taken by default (for example for <a href=\"https:\/\/kizeoformscom.kinsta.cloud\/en-us\/dropbox-account\/\" target=\"_blank\" rel=\"noopener noreferrer\">Drobox<\/a>).<\/li>\n<li><strong>\u201cDisplay the history of each field given in your Excel file\u201d<\/strong>: your Excel file list will include an additional \u201cHistory\u201d column precisely describing the history of the data: saved, transferred, edited data, by which user and on which date.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"tuto-image-border aligncenter wp-image-5292\" title=\"You can view the history of each data in your Excel file. \" src=\"\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/history-excel-view.png\" alt=\"You can view the history of each data in your Excel file. \" width=\"950\" height=\"334\" srcset=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/history-excel-view.png 1437w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/history-excel-view-300x105.png 300w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/history-excel-view-768x270.png 768w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/history-excel-view-1024x360.png 1024w\" sizes=\"(max-width: 950px) 100vw, 950px\" \/><\/p>\n<ul>\n<li><strong>\u201cDisplay a unique identifier\u201d<\/strong>: your Excel file list will include an additional \u201cUnique identifier\u201d column. This is the unique identifier of the data in Kizeo.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"tuto-image-border aligncenter wp-image-5293\" title=\"You can see the unique identifier of each data in Excel. \" src=\"\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/unique-identifier-excel.png\" alt=\"You can see the unique identifier of each data in Excel. \" width=\"950\" height=\"334\" srcset=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/unique-identifier-excel.png 1437w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/unique-identifier-excel-300x105.png 300w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/unique-identifier-excel-768x270.png 768w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/unique-identifier-excel-1024x360.png 1024w\" sizes=\"(max-width: 950px) 100vw, 950px\" \/><\/p>\n<ul>\n<li><strong>\u201cDisplay a registration number\u201d<\/strong>: your Excel file list will include an additional \u201cRegistration number\u201d column. The registration number is a number inherent to your form which starts with 1.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"tuto-image-border aligncenter wp-image-5295\" title=\"You can see the number of each record number in your Excel file. \" src=\"\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/record-number-1.png\" alt=\"You can see the number of each record number in your Excel file. \" width=\"950\" height=\"334\" srcset=\"https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/record-number-1.png 1437w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/record-number-1-300x105.png 300w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/record-number-1-768x270.png 768w, https:\/\/kizeoformscom.kinsta.cloud\/wp-content\/uploads\/2016\/10\/record-number-1-1024x360.png 1024w\" sizes=\"(max-width: 950px) 100vw, 950px\" \/><\/p>\n<ul>\n<li><strong>\u201cDisplay\u00a0the hidden\u00a0fields\u201d<\/strong>: this allows you to display \u201chidden\u201d fields in your Excel list based on a\u00a0<a href=\"\/\/kizeoformscom.kinsta.cloud\/en\/the-visibility-conditions\/\" target=\"_blank\" rel=\"noopener noreferrer\">visibility condition.<\/a><\/li>\n<li><strong>\u201cBehaviour of empty cells (Excel)\u201d<\/strong>: this allows you to decide if you want empty cells to be merged, duplicated or left empty. All you need to do is select the corresponding field in the scroll list: \u201cMerge\u201d, \u201cDuplicate\u201d or \u201cLeave Empty\u201d.<\/li>\n<li><strong>\u201cList behaviour\/multiple choices\u201d<\/strong>: this allows you to decide if you want the lists\/multiple choices to be combined into a single column in the Excel file or, on the other hand, to be separated into several columns. All you need to do is select the corresponding field in the scroll list: \u201cCombining into a single column\u201d or \u201cSeparate into several columns\u201d.<\/li>\n<\/ul>\n<\/div><\/div>\n<blockquote>\n<p style=\"text-align: center;\"><span class=\"s1\" style=\"color: #95c01f;\">Do not hesitate to comment on this article!<br \/>\n<\/span>All your questions, comments and suggestions are most welcome!<\/p>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>The Excel list\u00a0is an Excel file where you can find all of your data for a given period.\u00a0 You can create only one Excel list per form. You can export a standard list or a custom list. It is different from the custom-made Excel document. For example, in order to facilitate the sorting of your data, you would like to be able to extract one [&hellip;]<\/p>\n","protected":false},"author":12,"featured_media":89211,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[723],"tags":[876],"class_list":["post-89461","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tutorials","tag-back-office-en-us"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Export your data: the Excel list format - Kizeo Forms<\/title>\n<meta name=\"description\" content=\"Here are all the details needed to retrieve entered data with Kizeo Forms in the Excel list format.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/kizeoformscom.kinsta.cloud\/en-us\/excel-list-format\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Export your data: the Excel list format - 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